Gathering Organizing Committee Report 

Meeting for Worship for Business, Canadian Young Friends Yearly Meeting 

November 5 2023 

Canadian Young Friends Yearly Meeting has discerned the value of getting our community together for retreats and gatherings. Gathering Organizing Committee is formed to carry out the ministry of planning ways for us to get together. Currently the committee consists of Rose Coutts, Lilia Fick, Steve Ginley, Caileigh Morrison, and Evelyne Russell. Steve, Caileigh and Evelyne were named at the CYFYM Meeting for Worship for Business in 2019; Rose and Lilia joined the committee since 2019 after they expressed interest and the committee discerned they ought to join. 

Gatherings We Have and Have Not Planned 

The Gathering Organizing Committee has planned three gatherings since CYFYM Meeting for Worship for Business in 2019. 

• Post-Boxing Day Young Adult Gathering at Friends House Toronto (December 27 to 30, 2019)
• Thanksgiving Young Adult Gathering at Camp NeeKauNis (October 8 to 11, 2021)
• TOGETHER AGAIN Young Adult Gathering at Friends House Toronto (February 10 to 12, 2023) 

Gathering Organizing Committee has also discerned to not plan gatherings. We discerned we were not led to plan a youth/young adult event for Atlantic Friends Gathering when they approached us. We also discerned we were not led to plan a pre-CYM In Session youth/young adult retreat in 2023. 

Committee Structure and Approach to Planning Events 

Getting Friends together has been our priority and that priority has manifested itself in various ways. In order to continue to be a committee which plans gatherings and not burn out our members, we do our best to do the business of our committee consensually and voluntarily. When a gathering is being planned, the committee names a Clerk for that gathering and discerns who will help with planning primarily based on members’ skills, location, availability, and willingness. So not every gathering is planned by all members of the committee. 

We bought only snacks and breakfast food for our gatherings at Friends House and ordered take-away from local restaurants for lunches and dinners. 

We had very open schedules for all of the gathering we planned, usually only scheduling Meetings for Worship and the occasional discussion. Usually times for planned events were flexible. 

Concerns 

We know that this open scheduling can be stressful or even a barrier to participation for Friends. We thank those who have stuck it out in our gatherings in spite of this open scheduling. We hope to

incorporate that concern in our future planning and remove the barrier, while continuing to prioritize Friends being together above sticking to a schedule as the reason for our gatherings. 

We also hold the concern that all of the gatherings we have planned since 2019 have been in Ontario and have been for young adults, those older than 18. This is how we were led, primarily based on our capacity. We recognize that this does not serve all of CYFYM and we ask for your help so future gatherings can serve more of our community. 

Conclusion 

In our experience our structure has served us well and is one that is led by the Spirit, and we hope that future members of a CYFYM Gathering Organizing Committee take what they can from what we have shared in this report. 

What Canst Thou Say, CYFYM? 

We as Gathering Organizing Committee submit to the discernment of the gathered body with us today. Some queries that may aid in this discernment: 

Does CYFYM discern the value of continuing to have a Gathering Organizing Committee? 

Who ought to serve on this committee? We uphold the experience and tradition of Friends that the Spirit will call those who ought to serve, not just those who have the experience of having done this work. 

Does a Gathering Organizing Committee have freedom to plan what they are led to plan? Are there specific places, themes, times of gatherings that you discern would serve our community? How can you help us to carry out what you discern?

Report to Peterborough Monthly Meeting on the Canadian Young Friends Yearly Meeting (CYFYM) Post-Boxing Day Gathering

Young Adult Friends (age 18-35ish) gathered at Friends house in Toronto from December 27 to 29. The weekend consisted of two sharing sessions, one around a reading of the article “A Gospel of Quaker Sexuality” by Kody Gabriel Hersh and the other around the ministry of Job Scott (#52 in the Blue Book); an urban hike or writing session; a community night; group singing late into the night; and strengthening connections among YAF from Toronto, Ottawa, Winnipeg, Kitchener and Area, Montreal, Peterborough, and Vancouver Monthly Meetings such that, if Steve may say so himself, Toronto Meeting for Worship on December 29 was moved with our love.
The discussion around Kody’s article was the first programmed one in what we hope to be a series where Friends share their experiences around not just the acceptance of queer Friends but also: complexities around romantic or sexual relationships among two or more people within a spiritual community, how communities respond (or not) if those relationships are toxic or abusive, the interplay between spirituality and body acceptance (of our own and our Friends’ bodies and boundaries), and the questions people face when family planning in a time of climate crisis. Steve highly recommends Friends read or listen to Kody’s reading of the article, while it may sound heavy he believes that it is, in fact, Good News for Friends seeking physical, emotional, spiritual, sexual wholeness. Our community benefited from discussions of “What is or isn’t Divine?” that grew from the (not-so-)small seed of Job Scott’s ministry, which casually slayed the nostalgic idea that people “way back when” were somehow more spiritual, more enlightened than those in his time and promptly moved on to things that were much more interesting. Canadian Young Friends look forward to sharing and exploring the struggles and
joys in our faith journeys with each other for a long time to come. Community night was a blast, with visitors from throughout Toronto and even first-timers!
From the outset, the organizing committee of Harmony Morris (Lethbridge WG) Caileigh Morrison (Winnipeg MM), and Clerk Evelyne Russell (Toronto MM), and Steve (Peterborough MM) prioritized a relaxed gathering for themselves and for Friends attending. Ordering in food from the variety of
omnivore and vegan options in Toronto proved invaluable for this, and despite ordering delivery for over 20 Friends for one lunch and two dinners, we spent less than our proposed budget. The generosity of Toronto MM and the helpfulness of Friends House staff also were key in a low-stress gathering where we could focus on building community. Friends attending gathering made our job easy by taking on chores, contributing to the cooperative framing of our community standards, making clear boundaries and requests, and not getting on our case when things ran late. And of course, the gathering would not have been possible without support from CYM staff who were available to help us even given the inconvenient season to be working and how close it was to the end of our fiscal year. Friends younger than 18 were invited to come for the discussion, hike and community night on December 28th , and one joyously was able to join us, perhaps more would have joined if not for the gathering occurring during the holiday break for students and our request that minors be accompanied by a guardian*.

For most of the GOC, it was the first gathering we had planned. But thanks to advice from elders of all ages, and a bright, active body of Young Friends that were eager to meet each other, it happened. And it will not be the last from this committee. Hope to see you at the next one!

*This was another policy set to reduce impact on the organizers, as YF must be accompanied by at least two adults at all times for Friends’ safety and that of the Society. CYFYM strongly supports this policy, as the safety of the most vulnerable of our community is paramount, and so coordination amongst the
Friends who are responsible for the Safe Nurture of our younger members would have been required throughout the gathering, making these Friends less available for activities. This (to Steve’s understanding as he was not on the GOC) was the case at the CYFYM pre-gathering at CYM in session 2019. Based on Steve’s experience, the idea that CYFYM, which at the time of this report is predominantly comprised of childless adults, should be solely (outside of CYM in session and events at Camp Nee Kau Nis) responsible for providing programming for Young Friends who legally are minors is a subject perhaps in need of discernment by CYFYM. Young Friends are a dearly valued part of our community, and this is not to suggest that they are not welcome, but rather that planning activities for Young Friends throughout the year could in practice be laid down without involvement from the legal guardians of our Young Friends.

– Steve Ginley, CYFYM Representative and member of the CYFYM Gathering Organizing Committee (GOC)

 CYFYM Discernment Session Report 2018

Young Friends and Young Adult Friends gathered for a two night Pre-Canadian Yearly Meeting Retreat at Camp NeeKauNis, and held a threshing session to discuss the work of the Regional Contacts over the past year, and how Young Friends were led to continue forward. We considered the query, “What do we get here that we don’t get anywhere else?” We met again Tuesday night for six hours of discernment, with three elders present to hold space for us.

After a two-year Canadian Young Friends Yearly Meeting hiatus, we feel a budding sense of new energy. Like a flower slowly emerging from the earth in the spring, we need time and a cooperative climate to grow. We feel clear that we should not overburden ourselves in ways that may stunt this fresh growth. We must not place rocks on top of the emerging shoots we hope will blossom.

As such, we have approved a structure that we feel will help us nurture this budding energy, to focus on fellowship and nurturing our spiritual community. We are aware that this means careful discernment as to what we take on, and that we will likely be asking members of the CYM community to hear “no”, at least as often as “yes”, if they approach us with requests for collaboration or input. We welcome ongoing questions and communication.

The structure we have approved is a committee of CYFYM representatives for 2018-2019 which focuses on facilitating fellowship and nourishing Spirit, and that can provide some ongoing structure between gatherings. We plan to discern whether this structure will continue to serve our needs at CYM 2019. We recognize that we are in a time of fostering new growth; our structures must support rather than impede us, and may grow or shrink with us as we discern ways forward in coming years.

We also felt a strong leading to gather again for a pre-CYM retreat in 2019, and have named a committee to organize it.

The following outlines the responsibilities of these CYFYM Representatives:

CYFYM Representatives – Roles and Responsibilities

1. Publicizing and encouraging Young Friends (YFs, generally 13-19) and Young Adult Friends (YAFs, generally 19-35) to attend gatherings and other Quaker events and opportunities. This includes raising awareness of how to access funding or other supports.
2. Celebrating and supporting, although not necessarily organizing, regional activities and fellowship; cultivating connection, excitement, and momentum.
3. Collectively act in a role similar to that of the CYM Clerks’ Committee, in being able to respond to events, opportunities, etc. that arise between annual gatherings. The Representatives may wish to consult with the community of YF/YAFs mid-year (e.g. by electronic survey, videocall, etc) for significant decisions. The Representatives are asked to report on their activities at annual gatherings.
4. Provide input to Canadian Yearly Meeting by:
   1. Maintaining connection to the CYM Secretary
   2. Ensuring at least one Representative is present at Representative Meeting (November 23-24, 2018 in Victoria, BC)
   3. When capacity allows, provide input to CYM bodies and Friends serving CYM when they request input from YF/YAFs. (While we welcome questions, there may be times when Representatives do not have capacity to respond, particularly in more complex requests. We ask all CYM bodies and Friends to respect and nurture our capacity to focus on the core of nurturing our spiritual community, and not to become over-busy in ways that may detract from that nurturing.)
5. Maintain contact lists for YF/YAFs across Canada (drawing on support from CYM staff and committees as available and helpful).
6. Receive and respond to correspondence from outside bodies (e.g. other Yearly Meetings, groups of YF/YAFs around the world, etc).
7. Name a session clerk for CYFYM in Session (held during CYM in Session).

It is currently anticipated that Representatives will need to commit to a minimum of 5-10 hours per month to this service and to a 1-hour phone call or videoconference each month. Additionally, at least one face to face meeting will be required during the year. 

We approved the following Friends to serve as CYFYM Representatives for 2018-2019:

• Zaley Warkentin (Winnipeg MM)
• Wesley Weima (Thousand Islands MM)
• Alex Wickenheiser (Edmonton MM) 

Representatives are encouraged to identify additional YF/YAFs to act as contact people, particularly in regions where the approved Representatives have fewer connections. We have already identified the following Friends as potential contact people: David Summerhays (Montreal MM); Rebecca Wolf Gage (Vancouver Island MM); Daniel von Schulmann (Vancouver Island MM); Rosie Coutts (Toronto MM / Manitoulin WG). We continue to hope that Friends will suggest names of potential contact people in the Atlantic provinces, where YF/YAFs gathered this week have fewer current connections. We hope that the creation of Atlantic Half-Yearly Meeting may bear fruit in the form of more engagement of Young Friends and Young Adult Friends in the region.

Pre-CYM YF/YAF Gathering 2019

We have identified an organizing committee of Jackie Bonner (Calgary MM), Zaley Warkentin (Winnipeg MM), Evelyne Russell (Toronto MM), Harmony Morris (Lethbridge WG / Calgary MM), and Greg Allan (Winnipeg MM; STC) to arrange a three-day gathering for YFs and YAFs prior to CYM in Winnipeg, 2019. Megan Shaw (Toronto MM) is also able to assist for the month of July 2019. The organizers will work with Program Committee to foster a smooth and welcoming transition between Pre-CYM YF/YAF Gathering and CYM. We ask that if the organizers require assistance beyond the capacity of the CYM Secretary, that they ask CYM Education & Outreach Committee and the CYM Secretary to work with them to hire paid capacity to assist in carrying forward that work. We suggest that any such paid capacity be supported by, and report to, the CYM Secretary, with significant collaboration and direction from the Pre-CYM Gathering organizing committee.

Ministry of Starting Small

In seeking not to over-burden ourselves, we discerned excitement for fostering and celebrating small acts of fellowship and nurturing our spiritual community. We want to share the joy of times when two or more Young Friends / Young Adult Friends are gathered together – be that for worship sharing, board games, camping trips, potlucks, or visitation when our lives take us on the road. We celebrate the deeply gathered Spirit that comes when we nurture fellowship. We know that these small activities help us welcome Spirit into our midst.

Funding and Support 

We ask that CYM support Young Friends and Young Adult Friends in 2018 through existing, approved Education & Outreach funds. We also ask that support be given through future additional funds, so that:

1) There is travel funding available to support the attendance of CYFYM Representative(s) at Representative Meeting 2018 and to have one face-to-face meeting of the three CYFYM Representative(s);

2) There is funding to host and organize a pre-CYM 2019 YF/YAF Gathering in Winnipeg and travel funding to assist YF/YAFs to attend;

3) If discerned necessary by the organizing committee, in consultation with the CYM Secretary, that there is funding for additional paid capacity to assist with logistics and coordination for the pre-CYM YF/YAF Gathering.

We ask that the CYM Secretary be tasked with working with the CYFYM Representatives and the Pre-CYM YF/YAF Gathering Committee to access and apply for necessary funds.