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Register for CYM Gathering (Aug 3-11)

Register for CYM Gathering (Aug 3-11)

Yearly Meeting Session, Barrie, ON

It’s time to reconnect with your Quaker family! Come to Georgian College, host of our annual Gathering, to be with Friends of all ages and stages of involvement from across the country!

Visit quaker.ca/news/register-for-canadian-yearly-meeting-2018 for all the details, or see the material in The Canadian Friend, winter 2018 edition.

Deadlines: Early registration is by June 30 and final registration is by July 14.

A few highlights to look forward to:

  • Pre-YM Retreat
    ‘Sharing our Spiritual Journeys,’ led by Ellen Helmuth
    Aug 3
  • SPG Lecture
    ‘Making Room for Spirit,’ presented by Arthur Larrabee
  • Quaker Study
    ‘Reconciliation, faith, and relationships with Indigenous Peoples’
  • Young Friends’ Gathering
    at Camp NeeKauNis, Aug 2-4

All this information as a poster:
CYM 2018 Announcement Poster

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Epistle from Western Half-Yearly Meeting

Epistle from Western Half-Yearly Meeting

(May 2018 Sorrento, BC)

To Friends Everywhere…

From May 18 to 20, 2018, Western Half Yearly Meeting gathered for our spring meeting at the Sorrento Centre on the unceded land and water of the Secwepemc people.

Our gathering began with a Friday visit to the Tk’emlups Museum and Heritage Park to learn more about Secwepemc culture and traditions and visit the building that housed the Kamloops Indian Residential School until 1977.

  • Friends also gathered on Friday for balancing, a beautiful tradition of playing together and exploring balance, trust and support that was started by Helen Stevenson;
  • On Saturday evening, Canadian Friends Service Committee (CFSC) representative Matthew Legge offered an informative presentation on CFSC’s current programs;
  • Special Interest Groups held on Saturday and Sunday offered Friends the opportunity to explore the inner spiritual life with topics on self-awareness, emotional expression and authentic relationships; other SIGs were on membership, Quaker activism, technology, Right Relations, Truth and Healing with Indigenous Peoples, and the No Way to Treat a Child Campaign;
  • Children were guided in a creative program on the theme of “Impressions”, with many opportunities to explore, gather and create with art supplies and natural materials;
  • Young Friends spent time together in a work project for the Sorrento Centre and sharing time in games and songs by the fire;
  • In keeping with tradition, we hosted a Family Night on Sunday evening to celebrate and enjoy the many talents and gifts within our community.

As we gathered this year, we remembered the many Friends who could not join us this year, or who have passed on but remain close to our hearts. We felt very blessed to share this time to deepen our relationships and put in practice the values that make us a caring and nourishing community.

As we prepare our hearts to take home this light and love, we wish that you may be so blessed and enriched. As we return to our daily lives, we aspire to share the blessing of these Quaker ways we have practiced in our homes and communities.

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Canadian Yearly Meeting 2018

Canadian Yearly Meeting 2018

Canadian Yearly Meeting 2018 will be held August 3-11, at Georgian College, in Barrie, ON.

Canadian Yearly Meeting (also known as CYM in Session) is a gathering once a year for all Canadian Quakers. Its Business Meetings are the main decision-making body of Quakers in Canada.

There’s also lots of time for fun and games, and sessions focusing on spiritual development, social justice, and Quaker history.

Registration

To register for CYM, use this form:
CYM 2018 Registration Form (fillable PDF)

This PDF form call be filled out electronically, then sent to cym-office@quaker.ca. To fully access all the electronic features (e.g. the signature function), you may need to use a PDF program like Adobe Acrobat Reader or Foxit Reader, which are both available for free.

The PDF can also be printed, filled out, and sent to the CYM office:
91A Fourth Ave, Ottawa ON K1S 2L1, CANADA
fax: 613-235-1753

To fill out the form, you may need much of the information below.

Information on CYM 2018

The information in the ‘accordion’ below can also be downloaded as a PDF:
CYM 2018 Information (PDF)
This material originally appeared in the Winter 2018 issue of The Canadian Friend.

Events & Schedule

SATURDAY AFTERNOON, Aug 4
WELCOME, WELCOME, WELCOME!  Join us in the CYM ‘settling in’ space (watch for signs) Saturday afternoon, from 2-5:30 pm. Make Friendly connections, reconnections, and deeper connections. First-timers are especially encouraged to hang out here and start to explore the richness of Friends gathering from all across the continent (and abroad!).  We’ll have plenty of activities to help you be present: games, art materials, puzzles, refreshments, even a reading corner where you could settle with a cup of tea –and maybe a new/old F/friend!

SATURDAY EVENING, AUG 4
Community Celebration: Come be welcomed, be seen, and see who is here from where, while we “make a joyful noise” together.  Our welcome session will include our now familiar practice of acknowledging, thanking and being welcomed by an Elder where we meet.  We’ll watch a Powerpoint showing all our Yearly Meeting’s Monthly Meetings – their meeting places plus selected photos of meeting life all across Canada. ‘First-timers’ – young AND old – will receive a special welcome; Quaker music talents will shine. Group fun will help Friends of all ages connect or reconnect with people in their own Meetings and from across the country. A must-come-sing-move-salute-and-celebrate opening evening – see everyone there! In order to make this a truly special event – please send your Meeting photos and ideas to Caroline Balderston-Parry at carolinebparry@gmail.com or 514-622-2173.

SUNDAY MORNING, AUG 5
Meeting for Worship.  All who attend CYM are welcome, including children, for whom some worshipful AND fun activities will be provided.

SUNDAY, AUG 5, 1:30-2:45pm:
All generations community building: Come intentionally build community through laughter and play! All CYM attendees are greatly encouraged to participate in a sequence of fun activities that support getting to know each other, sharing space, and developing trust. The activities are designed for the inner-child in all of us, and will be appropriate for all ages, stages, and abilities (accommodations will be joyfully offered). This time is purposefully scheduled so all generations can attend (except for Worship Group leaders – sorry!), and is designed to engender a sense of connection among those who come to be part of the 2018 CYM in-session community. We look forward to a joy-filled afternoon together!

SUNDAY AFTERNOON, AUG 5, 3-5 pm
Celebration of the Grace of God in the Life of Friends (Memorial Meeting) is a time for reflecting on and rejoicing in the grace of God in the lives of Friends who have died in the past year. We gather in silence, the names of those Friends are read, and we remember them as we worship together. This year, the Memorial Meeting will be clerked, not just in the reading of the names, but in ensuring that the ministry offered is surrounded by sufficient silence to allow appropriate reflection.  We urge Monthly Meetings to ensure that the names of Friends who have died since CYM 2016 are sent to the CYM office so that all may be included.

MONDAY – FRIDAY, AUG 6-10, during the lunch hour
Meeting for Healing:  Friends who feel a need for healing for themselves, or who know of others who may be troubled or ill and whom they would like to hold in the Light, are welcome to come together for this daily time of prayerful community.

MONDAY EVENING, AUG 6, 7-9 pm
Experience of the Spirit in My Life: Hosted and clerked by Continuing Meeting of Ministry and Counsel, this worship-sharing time is an inspiring way to proceed with our week together. In a settled silence of worship, Friends share experiences that they feel show the workings of the Spirit in their own lives. Each contribution is supported in silence before and afterward. All who attend CYM are welcome.

TUESDAY EVENING, AUG 7, 7-9 pm
Meeting of Yearly Meeting of Ministry and Counsel.  All members of Monthly Meetings of Ministry and Counsel or their designates, and the designates of Monthly Meetings without M&C, should attend.  We will share our concerns and joys, determine where special attention may be needed, and consider names for nomination to CMM&C.

WEDNESDAY AFTERNOON, AUG 8, 2:30-8:00 pm
Wednesday afternoon and evening will be at Camp NeeKauNis.  Buses will depart from Georgian College after lunch and Quaker Study. Worship Group meetings will take place at Camp. There will be time for enjoying nature, swimming and boating and other camp activities followed by a picnic supper.  The evening program will also be held at Camp, including a campfire and music.  Bring songbooks and musical instruments!  We will return to college at the end of the evening. In case of inclement weather forecast, plans will be adjusted accordingly.

THURSDAY EVENING, AUG 9, 7-9 pm
An Evening with CMM&C.  This is an opportunity for all Friends to join Continuing Meeting of Ministry and Counsel to explore ways to minister effectively to isolated Friends and estranged members. We’ll share our ideas and strategies in through small-group skits: helpful AND fun!

FRIDAY EVENING FAMILY NIGHT, AUG 10
Don’t miss this opportunity to share your talent!  An evening of song, stories, laughs and the ever-popular reading of Gleanings!  Entertainment starts at 7:00 pm.  Young and young-at-heart are welcome to attend and/or participate!

Transportation Options to Barrie

1. Direct transport from Pearson Airport to Georgian College
Shuttle service (http://www.simcoecountyairportservice.ca/)
Prices vary from $77 to $40/pp depending on number of passengers

Taxi from Pearson Airport to Georgian College (http://www.a1airlineairporttaxi.com)
Cost $123.00 which includes three people and baggage

2. Bus travel from Pearson Airport to Barrie
GO Bus from Pearson Airport to Yorkdale Eastbound (EB) and then to Barrie from Yorkdale:
http://www.gotransit.com/publicroot/en/travelling/stations.aspx?station=AIRP
https://www.tripsavvy.com/go-transit-to-toronto-pearson-airport-3251316

Other buses from Yorkdale to Barrie; Greyhound and Ontario Northland:
https://www.busbud.com/en-ca/bus-toronto-barrie/r/dpz88g-dpzke4

3. Travel from downtown Toronto to Barrie
From Coach Terminal
https://www.busbud.com/en-ca/bus-toronto-barrie/r/dpz88g-dpzke4

From Union Station to Allandale Go Station in Barrie
http://www.gotransit.com/timetables/en/schedules/schedules_window.aspx?tableid=65&dir=N&date=2015-07-04&parentid=1
http://www.gotransit.com/publicroot/en/travelling/stations.aspx?station=ADGO

The Allandale GO station is closer to Georgian College than the South GO station.
From the Allandale GO station, one can take either a taxi or public transportation.

4. Travel from Pearson Airport to Downtown Toronto
https://www.upexpress.com/Tickets/Tickets

NOTE: Anyone arriving by Go Train will want to get off at the last stop, which is Allandale. It is right on the waterfront and there is a Barrie bus depot just along the sidewalk at the opposite end of where the train stops to let passengers off. Anyone taking the bus would be advised to check that the bus is heading to the main terminal and if possible, though a transfer may be necessary, toward the east end and the college and not the south end.

Anyone arriving by bus will be dropped off at the main Barrie Bus Terminal and can then fairly easily catch a city bus straight to the college. There is also a taxi stand nearby.

Neither location is very far from the college.

Meals & Lodging

The College works off an all-in rate for meals and lodging. Your daily fee per person, per day, includes the following: 1 overnight, breakfast, lunch, supper, tea/coffee breaks, meeting room fees, program fee, conference services fees, taxes, and gratuities. Day visitors can purchase individual meals at the cafeteria.

The residence is an 8-storey, wheelchair-accessible building with 24-hour controlled access comprised of two-bedroom suites, with each person having a private bedroom. Suites also feature a kitchenette with a full-size refrigerator, microwave/convection oven, cupboards, sink and table with two chairs. Suites contain a three-piece bathroom with a shower unit and individual controls for heat/air conditioning. No cookware, utensils or plates are supplied.

Each bedroom in the suite is accessed via an electronic key card that will work on the main suite door and the individual’s private bedroom door, but not on the roommate’s bedroom door. Each bedroom is equipped with the following:

  • double bed with extra-long mattress
  • large desk with a chair and desk lamp
  • dresser, closet, and shelf space
  • telephone with local phone service (long distance with a calling card)
  • television with satellite service
  • network jack for internet access *** NO IN-SUITE WIFI BUT LOUNGES (SEE BELOW) HAVE WIFI

Located on every floor of the residence is a large common lounge with a TV and couches. Public washrooms, a common kitchen, and laundry facilities are located on the first floor.

Each suite will be shared by a maximum of two adults with the exception of families. Youth rate: ages 0-2 are free; ages 3-12 are half-price. There are no mattresses or cots available for children who may need to sleep on the floor due to lack of space.)

 

Pre-YM Retreat

Pre-YM Retreat: “Sharing our Spiritual Journeys”
Friday, Aug 3, 7:00 pm – Saturday, Aug 4, 5:00 pm
Led by Ellen Helmuth, New Brunswick Monthly Meeting

“We want to take some time to reflect on our spiritual journeys. We’ve all had times in our lives when we were faced with different paths to take, choices to make. What influenced those choices? Have we chosen the conventional ways or the path less traveled? What was your path to Quakers? Any time is always a good time to reflect on the paths we have chosen, or the roads not taken, and sharing enriches that experience.” Ellen Helmuth

Ellen is a member of New Brunswick Monthly Meeting and lives in Woodstock, NB. This theme was the focus of the 2017 fall retreat for New Brunswick MM members and was considered by those Friends to be very successful in strengthening the bonds of their faith community. One participant commented, “We found out things we had not known before. We don’t often talk about or share our spiritual journey. This was an incredibly rich experience.”

The retreat fee will be $40 per person.

Young Friends/Young Adult Friends’ Pre-CYM Gathering

We welcome you to join us again this summer for the Young Friends & Young Adult Friends Pre-CYM Gathering at Camp NeeKauNis! Friends ages 13-35 will be gathering at Camp NeeKauNis from the evening of August 2nd to the evening of August 4th, when we will travel the short distance to CYM in Barrie as a group. This gathering follows the expressed desires of Young Friends at the NeeKauNis gathering in 2017, and with the hopes of bringing even more Young Friends together.

We’re looking forward to bringing together many wonderful Young Friends and Young Adult Friends to share in each other’s light. This is a great opportunity for those who have not had the chance to visit Camp NeeKauNis before, and for those who have never been to CYM and are looking to make some connections before hand! We hope to rejuvenate the Canadian Young Friends community and continue to discern our collective path forward, asking what we want to be doing and what makes sense for us.

There will be a fluid program with space for us to engage in camp activities such as swimming, drama, games, community art creations, service — as well as activities that lead us to share questions and experiences of our Quaker faith. You are also invited to bring musical instruments so that we can share in music and song.

There is once again substantial financial support for those wishing to attend the gathering.

For more information please contact yfgathering@gmail.com, and keep an eye on the newsfeed on quaker.ca for registration details.

See you there!
Rebecca Ivanoff, Angelica Dixon, and Daniel von Schulmann
Pre-CYM Camp NeeKauNis Retreat Organizing Committee

 

Quaker Study

Led by Jennifer Preston, Hamilton Monthly Meeting

 Quaker Study will focus on the intersection of the themes of reconciliation, faith, and relationships with Indigenous Peoples. At CYM in 2015 and 2016, CYM minuted strong support for Canada’s Truth and Reconciliation Commission and the resulting 94 Calls to Action. We committed to engage with this work in an ongoing manner and many Meetings and Friends individually are doing so.

Canadian Friends Service Committee’s (CFSC) Jennifer Preston will lead us in an exploration of how Friends are engaging in Reconciliation from a place of Faith. How does our Faith guide us in our efforts?

Jennifer will begin with a context for this work and share experiences from CFSC. Other Friends speaking from their personal experience will join her over the week to deepen our sharing.

Sunderland P. Gardner Lecture

“Making Room for Spirit”
Led by Arthur M. Larrabee, Central Philadelphia Monthly Meeting

“My talk will explore three spiritual practices which we can use to make room for Spirit in our lives.

“God and Spirit are everywhere present but we get caught up in patterns of living that make it difficult to access Spirit and spiritual energy. For many of us, there is ‘no room in the inn’ for Spirit.

“As a Quaker, three spiritual practices which I have found helpful in deepening my spiritual journey are the practice of dissolving attachments; the practice of ‘dying’ into fear; and the practice of embracing paradox.

“I plan to share my experiences with these spiritual practices, how they have come into my life and how I have used them to make room for Spirit.”

— Arthur Larrabee

 

Youth Program

There is something for everyone aged 0 to 17 years at the CYM Youth Program. And there are many opportunities for Friends over the age of 17 to play a part as well. Sharing your gifts and talents with our young folk is a vital service to Friends, and it’s a lot of fun!

IMPORTANT MESSAGE! In order to provide programming for your child(ren) you MUST register by July 1st. If you register late, you should assume that your child(ren) will be in your care for CYM. (They are welcome to join programs that are already running, however we will only run programs for age groups that are registered by the registration date.)

Program overview:

Sunday, August 4
For all age groups: A fun multi-generational gathering in the afternoon, with stories, movement, and more.

Monday to Friday, August 6-10
For children 0-5: Crafts, play-time, music, stories, daily worship and sharing circle, games, multi-generational activities and age-appropriate field trips. Schedule: 8:15-12:00 & 1:30-5:30 pm

For children 6-11: Creative, active fun including daily worship, sharing circle, board games, outdoor games like soccer and capture the flag, balancing, arts and crafts, drama, and music. Field trips and multi-generational activities, including community building and workshops. Schedule: 8:15-12:00 & 1:30-5:30 pm

Youth 12-17: The youth will have many activities geared for teens specifically. There will be a choice of activities, depending on interest and age. This will include board games, drama and improv, song writing and activism, balancing, a chance to experience Quaker worship in many different forms, Special Interest Groups and Special Action Groups, service, arts and crafts, field trips. Schedule: 10:00-12:00, 1:30-5:30 and every evening.

Are you called to volunteer?

Please consider whether you feel led to volunteer. A successful children’s program is only possible with volunteers. Your volunteer time can be one of the things that make CYM fun for young participants (and their parents!) It is also a way to have some of your CYM expenses covered. To be compliant with CYM’s policy Safe Nurture of Vulnerable Persons in Our Care and our insurance, all volunteers with the Youth Program (whether a Coordinator, Leader or even a driver to an activity), MUST submit a completed and current Police Check from your local detachment prior to YM.

We are looking for Leaders for the following age groups:

Birth to 5 years; 6 to 11 years, and 12 years and older (groupings may change depending on participant numbers and interests). These positions will involve planning ahead, along with Youth Program Coordinator, for the week of programming. During CYM, it will involve daily time with the children’s program. Note: You will not be responsible for all the programming, nor are you expected to spend all your time with the children’s program.

Financial Support: Each Youth Program Leader will be supported with funds for travel, meals and lodging.

Vulnerable person’s police check/child abuse registry check will be required, as well as references. All programs will be run in accordance with our policy for “Safe Nurture of Vulnerable Persons in Our Care.”

Additional volunteers needed: Perhaps you want to participate but not coordinate a program. GREAT! We can use you! Bring us ideas and let us know what you would like to do. Possibilities include leading a workshop for kids, organizing arts, crafts or games, being an extra pair of hands one day or helping to supervise a field trip. See above re Police Check requirements.

We want to provide a Youth Program that is just as inspiring as the CYM main session. Please help us create a wonderful week for our young attenders.

Special Interest and Special Active Groups

Special Interest and Special Active Groups (SIGs/SAGs) are concurrent sessions that offer opportunities to gather in smaller groups. Their purpose could be to educate, discern, share, explore, or participate in an activity of community building. The topics may span the breadth of individual and corporate Quaker interests.

A SIG could be an opportunity for early exploration of an emerging concern with a group of Friends who may be similarly led, or it could offer an opportunity for the final stage in discernment of a concern that has already received some threshing at the Monthly or Half-Yearly Meeting level, or committee of CYM, before it is brought to Business Meeting.

A SAG could be more experiential, community-building activities, and could include Friends of all ages. Past offerings have included worship-sharing, art, music, story-telling, and spiritual or physical practices.

CALL FOR FACILITATORS

We invite Friends to facilitate a wide diversity of sessions. Friends interested in presenting or facilitating a session should contact Sherryll Harris zinias@pacificcoast.net (1829 Fern Street, Victoria, BC V8R 4K4) for more information. If you are led to offer a SIG/SAG session, you are encouraged to consider requesting a clearness committee in your Meeting, if that is available, to season your plans so that participants will have the best opportunity to experience the Spirit in this activity.

Please submit offers by June 30 to allow time for discernment, scheduling, and room allocation.

Worship Groups

In 2018 at Georgian College, Worship Groups will take place from 2:30-3:45 pm, Monday to Friday. Friends have a choice of the following forms of worship:

Sacred Chant: This offering, which has been made for many years now, may not be possible this year. It has been led by Beverly Shepard, who is now Presiding Clerk of CYM and will need the worship group time for agenda meeting. If there is someone else willing to lead it, it can still happen. Friends wishing to worship through music are welcome to join voices in simple, repeated chants which grow as we sing together, creating new harmonies and beauty. No musical experience is required, except for the leader. Beverly can supply ideas and music if needed. Please contact the CYM office if you feel you can offer this service. Friends choosing this option should be prepared to choose another option if we can no longer offer it.

Silent Worship: A place is set aside for those selecting this option.

Walking Meditation and Worship: Listening for the Spirit in silence doesn’t have to be a sedentary activity. During the worship group period, Friends who choose this option will walk together in silence for about a third of the time, sit in worship for another third, then walk back to the campus, again in worshipful silence.

Worship Fellowship Groups: These groups have no assigned topic and meet for reflective sharing as participants are led. The facilitator will introduce worship sharing for the benefit of those new to it, and will help guide the group in what may be a deeply worshipful experience.

Worship Sampler: Again this year, Friends who choose this offering will be able to participate in different forms of Quaker worship throughout the week. The group(s) will experience silent worship one day, join the chanting group another, do a walking meditation and worship, and have worship sharing and worship study sessions, with the schedule always open to modification by those who sign up.

Worship Study Groups: Study groups provide an opportunity for further reflection on the subject of the day’s Quaker Study, with a leader to facilitate worshipful sharing. Groups may either consider suggested questions or take the topic in whatever direction they are led.

Volunteer Ministry Roles

Friends are encouraged to volunteer in 1 or 2 of the following ministries during Canadian Yearly Meeting.

Adult Friend Volunteer Ministry: Miscellaneous jobs up to a maximum of a 2-hour time period.

Bell Hop/Greeter/Guide: Helping Friends with luggage both to and from their rooms (beginning and end of the week).

Clean Up Volunteer: Able-bodied Friends willing to help put chairs and tables back, remove signage, go through rooms to ensure they have been emptied, etc.

Committee of Care – CMMC: Serve on a short-term Committee of Care on behalf of Continuing Meeting of Ministry and Counsel (only during the week of YM session).

Correspondence Committee: Organizes the sending of greetings to Friends, known to those attending Yearly Meeting, who have been prevented from being present. The committee posts a sheet of paper asking for appropriate names to be listed, with current addresses. Cards and stamps will be provided.

Doorkeeper(s): Hold late-comers at door of Meeting, and shepherd in at an appropriate break, on rota to be set up by those volunteering.

Epistle Committee: prepares the text of the Yearly Meeting’s Epistle. The committee meets once or twice during the week. Typically, members reflect in silence on the unfolding events and then share their views concerning the most significant aspects.

Evening Babysitter: Between 7:00 pm and 9:00 pm, Monday to Thursday, is available to parents of very young children so that they may attend evening events.

Family Night Helper: Enlists and organizes acts for Family Night, may help as emcee.

Gleanings Committee: Collects short quotations, heard in any place, at any time, which catch the spirit of the Yearly Meeting. Gleanings are read back during Family Night.

Medic: Deals with minor issues such as stomach upsets, insect bites, etc., which need attention. First-Aid is a requirement.

Meeting Room Set-up: Makes sure the major meeting room(s) are set up in appropriate form (rota to be set up); may be asked to help set up for other events.

Microphone Walkers: Transports cordless microphone between Friends during Meetings for Business.

Minute Review Committee: Reviews the minutes that were written in each day’s business sessions and offers editorial advice concerning them. Members try to identify any factual errors such as committee titles, the spelling of names, membership designations, etc. They may suggest rewording, where necessary, for clarity and coherence. Any alteration of substance must be referred to the Clerk to be taken to the next business session.

Silent Worship Leader: Lead a small group in Silent Worship.

Walking Meditation Leader: Leads Friends on a silent walk around campus grounds followed by worship.

Worship Fellowship Leader: Leads Worship Fellowship group.

Worship Study Leader: Leads Worship Study group.

Youth Program Helper: Works with specific age group(s) under direction of YP Coordinator. All Youth Program Volunteers – even drivers – MUST complete and submit a Police Check form to the YM office prior to the gathering. You can obtain a Police Check form from your local detachment. Police Checks are kept in confidence and in a secure location. FAMILIES: Please ensure you register BEFORE July 1 to allow the Youth Program Coordinator ample time to acquire proper leadership.

 

Site Rules and Information

Continuing Meeting of Ministry and Counsel reminds Friends that we are guests at Georgian College. Everyone who attends, regardless of age, is by their participation at CYM, agreeing to respect the Campus rules while we are on-site during our time together. Thank you in advance for your care.

  • Alcohol, drugs, and smoking are NOT permitted anywhere on the site.
  • Pets are NOT allowed on-site.
  • Laundry facilities are available.
  • Check‑out time is no later than after lunch on Saturday, August 11th. Friends are asked to have all their belongings packed and leave all linens (stripped from the bed) behind in the room.
  • On-site contact phone number is not available at this time. Contact number will be available when known. Please direct calls to the CYM office and messages will be retrieved and posted as necessary – 888-296-3222 / 613-235-8553.
  • Site address: Georgian College, One Georgian Drive, Barrie, ON L4M 3X9 / Campus Admin Tel: 705-728-1968 / Email: cym-office@quaker.ca

Craft Sale: There will be time set aside during the week to display and sell crafts. Please indicate on the appropriate section of the registration form if you need to reserve a table.

Displays: If you plan on having a display and cannot bring it with you, please ensure your material is sent directly to the site with “Please Hold for Canadian Yearly Meeting” clearly marked. You are responsible for transporting your display material to and from the site and for its set-up and take-down. The school’s address is above. Remember to check off on the registration form if you need to reserve a table.

Harassment

Desiring that the Society of Friends be both a loving community and an instrument of peace and healing in a troubled and divided world, we expect that Canadian Yearly Meeting will be a place where everyone feels safe from any kind of harassment and abuse, including both physical aggression and threatening language.

Friends must take care not to make demeaning or sexually suggestive remarks, even jokingly, and should be aware that while many enjoy being touched or hugged, others do not. All kinds of touching should be avoided where they are not welcome. When Friends are not certain that a hug or other touching will be welcomed, they should simply ask.

Anyone who feels subject to harassment or abuse should report the incident to the Clerk of Program Committee, Nathalie Brunet, who will ensure that it is passed on to the appropriate body. CYM now has a written policy on Violence and Harassment.

Listeners

Yearly Meeting can be both a joy and a challenge (sometimes both these things for the same person!). Also, even if we try not to, we may bring some of our struggles from home along with us.

Are you in need of someone to listen to you during Yearly Meeting? Is there a joy or a concern you would like to share? Listeners are available.

Please speak to someone on Ministry and Counsel to arrange some time with one of the volunteer Listeners.

 

Registration

CYM 2018 Registration Form (fillable PDF)
This PDF call be filled out electronically, then sent to cym-office@quaker.ca. To fully access all the electronic features (e.g. the signature function), you may need to use a PDF program like Adobe Acrobat Reader or Foxit Reader, which are both available for free.

The PDF can also be printed, filled out, and sent to the CYM office:
91A Fourth Ave, Ottawa ON K1S 2L1, CANADA
fax: 613-235-1753

Financial Assistance & the Grant Application

In order to encourage all to attend Yearly Meeting sessions, a financial grant can be provided to assist with expenses. A form is included at the bottom of this section.

Friends with adequate financial resources are encouraged to pay their own way. Friends with funds to spare are encouraged to donate to the YM Travel Fund.

Applications will be responded to on a first-come first-served basis.

Individual Friends of all Ages and Stages Attending CYM Session

Yearly Meeting Session provides grants to encourage all Friends to attend. Grants are available on a first-come, first-served basis, to a maximum of $480 per person. We will try to meet the needs of all Friends who apply, but we are especially mindful of the needs of members of CYM committees, delegates, and first‑time attenders.

Families with Children 18 Years of Age and Under and their Parents/Guardians Attending CYM Session

Education and Outreach Committee (E&O) is intent on supporting families to attend Yearly Meeting session, and subsequently is making available substantial financial assistance in hopes of encouraging family participation. For the 2018 year, E&O has identified a maximum of $800 per family member, available for families with children ages 18 and under who apply for financial assistance to attend CYM.

Young Adult Friends Attending CYM Session

E&O wants to encourage Young Adult Friends to attend Yearly Meeting Session. Young Adult Friends who require financial assistance to attend are encouraged to apply to E&O for support, to a maximum amount of $800 per Young Adult Friend. Young Adult Friends are encouraged to contact Cameron Fraser, CYM Secretary, at cymsecretary1@gmail.com, if obtaining a minute of support poses a challenge.

 Young Friends and Young Adult Friends Attending Pre-CYM Gathering at Camp NeeKauNis

Young Friends and Young Adult Friends will hold a Pre-CYM Gathering at Camp NeeKauNis from August 2-4, 2018. Funds are available to assist youth age 13-35 to attend the Pre-CYM Gathering, as well as with travel from the Gathering to CYM Session. Registering for the Pre-CYM Gathering is a separate process. Please contact the Gathering organizing committee for more information at yfgathering@gmail.com.

All Friends seeking a grant must:

1) First approach their Monthly Meeting for financial support. If the Monthly Meeting cannot provide enough supplementary funds, then;

2) Friends may request a grant from CYM based off the above criteria. The request must be accompanied by a minute of support from their Monthly Meeting. Travel distance will be a consideration in the provision of funds for travel to CYM.

Applications for grants must be received in the YM office no later than June 30, 2018. The CYM Treasurer or YM Secretary, in consultation with the CYM Accountant, will make decisions as applications are received. Late applications will be considered up to July 22, 2018, if there is money left.

Application for Financial Grant (fillable PDF)
This PDF call be filled out electronically, then sent to cym-office@quaker.ca.

The PDF can also be printed, filled out, and sent to the CYM office:
91A Fourth Ave, Ottawa ON K1S 2L1, CANADA
fax: 613-235-1753

Cancellation Policy

Should you need to cancel your registration after the close of the final deadline (July 14th), CYM will reserve 25% of your daily rate to pay the host facility as we are committed to pay for the rooms, meals and meeting space we reserved.

Notice of cancellations must be made ASAP.

No refund if you simply don’t show up!

Questions? Need more info?

For questions about CYM 2018, registration, or the financial grant application email cym-office@quaker.ca or phone 613-235-8553 (or 1-888-296-3222).

For questions about this page or the electronic files, email editor@quaker.ca.

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Space still available for FREE Canadian Quaker online courses!

Space still available for FREE Canadian Quaker online courses!

This May and June two session of the “Introduction to Quaker and Friends’ Ways” course will take place.

Tuesdays evenings from 8:00-10:00pm EST (5-7pm Pacific/ 6-8pm Mountain/ 7-9pm Central/ 8-10pm Eastern/ 9-11pm Atlantic/ 9:30-11:30pm Newfoundland/Labrador).

Thursdays afternoons from 1:00-3:00pm EST (10am-noon Pacific/ 11am-1pm Mountain/ noon-2pm Central/ 1-3pm Eastern/ 2-4pm Atlantic/ 2:30-4:30pm Newfoundland/Labrador)

Both sessions have a few more seats available for registrants!

Join in on these sessions to explore Quaker practice and build Friendships across the country!

Register for a course.

Read the full advertisement for more information about the course(s).

Contact the online course organizing committee for more information.

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Conference of Quaker Historians and Archivists

Conference of Quaker Historians and Archivists

Registration is open for the Conference of Quaker Historians and Archivists, which will take place June 22-24, 2018, at the University of Massachusetts, Amherst.

There will be an optional Bus Tour of Quaker historical sites following the conference, from June 24-26, which will be based out of Providence, Rhode Island.

Further information about the program, dining options, accommodations, registration, and the optional tour, is available on the conference website:
library.guilford.edu/cqha

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